Why Is U-ETDS Important?
Digital transformation is becoming increasingly important in tourism transport, airport transfers, VIP transport and non-scheduled passenger transport. U-ETDS (Transport Electronic Tracking and Audit System), launched by Turkey's Ministry of Transport and Infrastructure, is a key system that enables activities in the transport sector to be recorded and audited electronically.
Correctly and promptly fulfilling U-ETDS obligations is especially important for transfer and passenger transport companies operating under A1, A2, B2 and D2 operating licences.
What Is U-ETDS?
U-ETDS (Transport Electronic Tracking and Audit System) is a digital infrastructure that transmits data on road passenger transport activities electronically to the Ministry of Transport and Infrastructure's systems.
Through this system, passenger information, trip details, vehicle information, driver information and transport details can be recorded and audited electronically.
What Are the Objectives of U-ETDS?
U-ETDS is not just a notification system. It's also a strategic data infrastructure that supports the digital transformation of the transport industry.
Preventing Unlicensed and Irregular Transport
It becomes easier to detect transport activities carried out without an operating licence.
Planning the Transport Industry
By analyzing passenger movements and transport density, data is obtained for the development of the industry.
Data Sharing with Security Units
Data can be shared with relevant institutions when necessary for national security and public order.
Traffic and Passenger Density Analyses
Intercity passenger movements can be analyzed to contribute to transport planning.
Financial and Tax Audits
Data on transport activities can be assessed by relevant public institutions.
Tracking Employee Rights
Can help monitor drivers' working and rest hours.
Generating Statistical Data
Monthly, daily, hourly and seasonal passenger movements can be analyzed.
Which Companies Are Covered by U-ETDS?
Businesses engaged in the following activities in particular are affected by U-ETDS processes:
- Airport transfer companies
- Tourism transport companies
- Companies providing VIP transfer services
- Businesses operating non-scheduled passenger transport
- Staff transport companies
- Organizations providing student transport services
- Companies with A1, A2, B2 and D2 operating licences
How Is Data Submitted to the U-ETDS System?
Data can be submitted to the U-ETDS system in two different ways.
1. Data Entry via e-Devlet (e-Government)
Companies can log in to the e-Devlet system and manually enter information about their transport activities. In this method, the company representative, authorized signatory or authorized operator manually enters the transport information into the system. It can be used for low-volume operations, but can cause significant time loss for companies running many transfers daily.
2. Web Service (API) Integration
The fastest and most efficient method of U-ETDS data submission is web service integration. In this method, automatic data exchange is established between the company's transfer management system and the Ministry's U-Net system.
This way, when a reservation is created, a vehicle is assigned, or passenger information is saved, data can be automatically sent to the U-ETDS system. No manual data entry is needed.
Advantages of Web Service Integration
Time Savings
Operations teams don't have to enter data again.
Reduced Risk of Error
Errors caused by manual entry are largely eliminated.
Operational Efficiency
Hundreds of transfer reservations can be managed in a short time.
Legal Compliance
Notification processes can be carried out regularly.
How Is U-ETDS Web Service Authorization Done?
Companies wanting to benefit from web service integration must first obtain system authorization.
Via e-Devlet
You log in to the e-Devlet system. You access the "U-ETDS IP Identification" screen, select the company, register the authorized IP address in the system, and receive the username and password generated by the system.
Via Regional Directorates
Alternatively, an application can be made with a relevant petition to the Regional Directorates of the Ministry of Transport and Infrastructure. After authorization, web service access details are created for the company.
Information That Must Be Sent Under U-ETDS
Trip Information
- Route code
- Vehicle licence plate
- Trip date
- Trip time
Driver Information
- Turkish national ID number / passport information
- Full name
- Mobile phone number
- Address and role information
Passenger Information
- Full name and nationality
- Turkish national ID or passport number
- Pick-up point and drop-off point
- Agency tax number
It's important that this information is transferred to the system completely and accurately.
How Are U-ETDS Processes Managed with Vita Transfer?
For companies running busy transfer operations, managing U-ETDS processes manually can lead to time loss and risk of error. With vita Transfer | Transfer Request and Reservation Distribution System, transfer reservations are created, passenger information is saved, vehicle and driver assignments are made, the information required for U-ETDS is automatically prepared, and data is transferred to the U-ETDS system with a single click. This eliminates the need for operations teams to enter data again.
How Are U-ETDS Outputs Delivered to the Driver?
It's important for drivers in transfer operations to be able to quickly access the necessary documents. U-ETDS records created through vita Transfer integration can be sent directly to the vitaDrive Driver Task Tracking Mobile App.
Through the mobile app, drivers can view transfer details, access passenger information, review U-ETDS records, and access the necessary information at checkpoints. This allows operational processes to be carried out faster and more securely.
Conclusion
U-ETDS is an important legal obligation and digital transformation tool for businesses operating in the transfer and passenger transport industry. Especially in high-volume transfer operations, manual data entry can lead to time loss and operational errors.
Automating U-ETDS processes through web service integrations both provides operational efficiency and simplifies legal notification processes. For companies wanting to manage transfer reservations, driver assignments and U-ETDS notifications from a single platform, digital integration solutions offer a significant competitive advantage.
