Student and Staff Transportation Management System
An AI-powered transportation management platform that digitalizes student and staff transportation processes, giving businesses a time, cost and control advantage.
Free Updates
Thanks to free updates, your software always stays up to date with the newest and most advanced features, at no extra cost.
24/7 Support
We are with you at every step with training videos, online and face-to-face training, and our continuous support team.
Grow your business with vita TMS.
An integrated transportation management system for student and staff shuttle transportation.
A web- and mobile-based SaaS solution that manages the entire operations of tourism and transportation companies end-to-end on a single application. Thanks to its integrated cloud database, it offers real-time access to data from anywhere and ensures seamless integration with other systems through smart recommendations for core business processes.
User-Friendly and Easy Access
Manage your company from any device, anywhere, at any time with user-friendly interfaces
Unlimited Users and Storage
Let your business grow freely without extra cost, with unlimited user and storage capacity.
Data Security and Privacy
With ISO 27001 assurance and a GDPR/KVKK-compliant data processing process, your business data and all your digital processes remain always secure and uninterrupted.
The Most Comprehensive Passenger Transportation Program Ever Designed with Transportation Experience
Determines the most accurate shuttle and most suitable stop alternatives for students and staff.
Vehicle and Driver
Smart planning infrastructure automatically determines the most suitable vehicle and driver matches for routes.
Earnings and Cost
Determines the most suitable pricing models by balancing operational efficiency and profitability.
Route and Itinerary
The dynamic planning infrastructure optimizes shuttles by evaluating route density. It generates route-merging alternatives.
Featured Capabilities
AI-Powered System Recommendation Mechanisms
Thanks to artificial intelligence technology, it optimizes resource use, increases the efficiency of transportation operations, and creates sustainable transportation models. It strengthens cost control, speeds up and simplifies planning processes. It provides operational management capability with high service quality.
A map-based planning infrastructure allows you to manage your routes centrally and in a controlled way. It analyzes traffic, distance and time data to plan shuttle durations, calculates passenger pick-up/drop-off times, and visualizes walking distances to stops. It simplifies field operations by creating navigation-assisted route lists for drivers.
Route Creation
Traffic Analysis
Duration Calculation
Walking Distance Analysis
Route Planning with Stops
Door-to-Door Route Planning
Bulk Route Viewing
Easy Route Editing
View All Your Vehicles on the Same Map
vita TMS lets you track shuttle operations live on the map and compare planned versus actual operational data. You can view different GPS devices on a single screen and analyze vehicle movements, route performance and shuttle task statuses in detail. The system monitors speed, passenger boarding/alighting information and capacity data in real time, helping keep operational processes controlled and transparent.
Shuttle task status and timesheet completion tracking
Comparisons of planned versus actual route, distance and duration
Live vehicle speed, passenger boarding/alighting order and in-shuttle passenger tracking
Viewing total kilometers, travel time, capacity and vehicle occupancy rate
Save Time with Smart Routing
The AI-powered planning infrastructure creates transportation plans that adapt to fixed route, shift, working-hour and hybrid working models. By analyzing stop layouts and route structures, it reduces unnecessary kilometers, providing fuel savings and vehicle usage efficiency. With dynamic routing, it adapts quickly to operational changes, strengthening cost control, reducing travel times, saving time for users and increasing satisfaction.
Resource efficiency with AI-powered route, stop and capacity optimization
Planning compatible with fixed, shift-based, working-hour and hybrid working models
Fast plan updates and operational flexibility with dynamic routing
Fuel savings, kilometer reduction and cost performance analysis
All Registration, Contract, Collection and Current-Account Tracking Processes
It speeds up processes with automatic shuttle and fare determination by evaluating address, route and shuttle plans. Thanks to online pre-registration links and a digital contract infrastructure, parents can complete registration quickly and easily, and collection processes are simplified with online payment options. Offering cash-register definition and cash-flow tracking features for school offices, vita TMS helps manage financial processes transparently and in a controlled way.
vita TMS, which can track student collection management end-to-end, enables the creation of monthly and yearly payment plans. Payments received, remaining balances and current-account movements can be monitored live through the system. Current-account statements can be shared with parents, payment tracking is simplified with reports on students with outstanding debts, and collection processes can be managed in an orderly way with bulk reminder notifications. The system also automates receipt and invoice creation processes, helping keep financial records secure and orderly.
Staff Transportation Management
Fixed Routes, Working Hours, Shift-Based and Hybrid Working Models
By adapting to all transportation models for staff transportation, it helps plan employees' shuttle usage accurately and consistently. This way, companies can create flexible and sustainable transportation solutions that adapt to variable working hours. Thanks to shuttle usage history records, it can be viewed in detail on the map which stop and at what times an employee boarded the shuttle on specific dates. The system supports more balanced planning that increases employee satisfaction by analyzing walking distances to pick-up and drop-off points and the time employees spend on the shuttle.
vita TMS also makes it easier for human resources and operations teams to report shuttle usage data through department-based timesheet tracking. Thanks to online pre-registration and shuttle usage reservations, employees can submit shuttle requests quickly and easily, so registration and planning processes can be managed easily in a digital environment.
Supplier and Customer Management
Timesheets, Attendance, Accruals, Invoices and All Other Transactions
vita TMS helps ensure operational data is tracked accurately and reliably by recording shuttle movements through timesheet transactions and an automatic attendance infrastructure. Thanks to location data received via card, QR code, GPS devices and the vitaDrive TMS Driver App, timesheets and attendance are prepared automatically and accurately from shuttle movements.
Proforma invoices that suppliers will issue to the transportation company at the end of the month can be generated through the system, and company and supplier shuttle timesheets can be tracked in detail. Extra work and additional charges made outside of realized shuttles can be easily recorded. Taxi usage and similar disruptions arising from vehicle breakdowns or operational interruptions are processed through the system, helping ensure financial processes are managed accurately.
Fleet Management
Tires, Maintenance, Accidents, Breakdowns, Fines and All Other Expenses
The fleet management module enables vehicle maintenance, breakdown, fine, accident and operational expense processes to be managed on a single platform, tracking the vehicles' service life to increase vehicle safety and helping manage maintenance costs in a planned way. The system supports planned maintenance processes, reducing the risk of vehicles being out of operation and helping preserve continuity of service.
Thanks to periodic maintenance management, vehicle maintenance dates can be tracked regularly, maintenance processes can be planned, and delays can be prevented with automatic reminders. Tracking accident, breakdown and expense records through the system enables vehicle performance to be analyzed and cost control to be carried out more effectively. Monitoring fines and toll crossings allows fleet expenses to be managed transparently and operational finance processes to be simplified.
Vehicle Occupancy Rates
Which Passenger Boarded Which Vehicle, from Where and When
vita TMS tracks passenger density in shuttles, identifies empty capacity areas, and helps ensure vehicle planning is carried out in a balanced way. This way, resource use is optimized, keeping operational costs under control becomes easier, and efficiency can be increased.
Thanks to vehicle occupancy rate data, route performance can be analyzed in detail, and decisions to merge shuttles or create new routes can be planned with more accurate data. The system helps manage vehicle and route planning sustainably by evaluating demand density and shuttle usage habits. It also helps achieve environmental sustainability goals by supporting the reduction of fuel consumption and carbon emissions.
Fuel Transactions
Automatic Fuel Limit Setting Based on Accrual Rate
Fuel consumption is tracked in detail, ensuring financial processes proceed safely and in an orderly way. Thanks to the limit-defining feature, fuel usage limits can be set per vehicle, preventing uncontrolled consumption. Thanks to integration with fuel companies, the system automatically creates fuel deductions the moment fuel is purchased, eliminating the need for manual processing. In addition, being able to set automatic fuel limits based on accrual rates helps plan supplier- and vehicle-based cost management more accurately and sustainably.
Document and File Storage
Digital Document Storage, File Tracking and Online Contracts
Thanks to its unlimited storage infrastructure, vita TMS allows institutions to store and easily access all their documents on a single platform. Document and file images taken with smart devices can be uploaded instantly, so documents generated in the field can be recorded quickly and easily. It enables missing or outdated documents to be viewed easily and helps prevent operational risks by sending automatic notifications before validity periods expire.
It also enables student transportation contracts and supplier agreements to be prepared online and their approval processes to be conducted digitally. All users can securely access all files on the system regardless of their location and continue document management processes without interruption.
Customer Satisfaction
Feedback, Suggestions, Complaints and Other Customer Requests
It helps run communication processes in an orderly and controlled way by allowing requests from all service recipients to be recorded, tracked and archived. It allows complaints received and the actions taken regarding those complaints to be viewed through the system, contributing to preserving customer satisfaction by providing quick responses to requests.
It also allows performance evaluation by identifying, through periodic analyses, which topics receive more feedback or complaints. Thanks to this data, institutions can take actions to improve service quality, continuously improve their processes, and create sustainable transportation operations that strengthen the customer experience.
Vehicle and Driver Inspection
Quality Control, Competence, Standardization
By moving vehicle and driver inspection processes into a digital environment, it strengthens fleet safety, operational continuity and service quality. It allows you to periodically plan vehicle equipment and hardware compliance checks and lets you record field inspections instantly via mobile devices.
Thanks to customizable checklists, you can define inspection standards according to your organization and document the actions taken with photographs to track processes transparently. You can plan maintenance and inspection processes with due dates, monitor outsourced inspection services through a single system, reduce operational risks, and manage legal compliance with confidence.
Security and Compliance
Secure, Transparent and Controlled System Management
Reliable Architecture
Ensures your data is protected securely, continuously and in a scalable way with a reliable technology infrastructure.
User Authorization
Ensures that users can only access the areas they are authorized for, with a role-based access structure.
Approval Mechanisms
Offers a multi-layered approval structure for financial and operational processes to proceed in a controlled way.
Reporting and Analytics
Advanced Reporting and Performance Analysis
It turns all data from transportation operations into meaningful reports, allowing businesses to analyze cost, performance and profitability processes in detail. It supports managers in making accurate and fast decisions by comparatively reporting duration, kilometers, price, trip, occupancy and operation data. Thanks to the flexible reporting infrastructure, users can create instant or periodic reports within the date ranges they define, export reports, and prepare analyses tailored to their organization..
Automatically analyzing earnings and cost calculations by comparing planned versus actual distance, duration and trip data
Measuring financial and operational efficiency with route-, institution-, vehicle- or operation-based revenue-expense, profitability, occupancy and performance reports
Supporting KPI and capacity management by analyzing student and staff shuttle usage, boarding and operational performance data in detail
Providing sustainability and environmental performance tracking by reporting carbon footprint, kilometer and operation data
Integrations
Uninterrupted Digital Operations with a Powerful Integration Ecosystem
vita TMS works integrated with different systems and platforms, automating data flow, reducing manual transactions, and ensuring operational processes are managed faster, more accurately and more efficiently. Thanks to its multi-integration infrastructure, businesses can accelerate digital transformation processes without changing their existing systems and manage their financial, operational and field data from a single platform.
Fuel Systems
Transfers fuel purchase data to the system in real time, ensuring fuel consumption, cost control and automatic deduction processes are managed accurately and transparently.
GPS and Telematics Systems
Integrates vehicle location, speed and operation data to enable real-time tracking, performance analysis and detailed monitoring of field operations.
Digital Operators
Works integrated with SMS, notification and communication services, ensuring user notification, reminder and operational communication processes are automated.
Invoice Integrators
Works integrated with e-invoice and e-archive systems, supporting fast and legally compliant invoice creation, dispatch and financial record processes.
Banks and Payment Institutions
Automatically transfers collection, payment and financial transaction data, ensuring payment processes are tracked securely, quickly and easily.
Accounting Software
Simplifies financial reporting and record processes by automatically transferring income, expense and financial records to accounting systems.
ERP Systems
Contributes to integrated and centralized management of operations, human resources and management processes by enabling data sharing with enterprise resource planning systems.
Other Applications
Offers institutions flexible and scalable digital management capability by enabling data sharing with different software and platforms through an open integration infrastructure.
Other Applications
All Your Operations Are Interconnected in the Digital Ecosystem of Transportation
Our system is a web-based application that can be accessed from any device with internet access. Therefore, it does not require any physical installation. After the necessary documents are submitted to us, your system is activated within an average of half to one business day.
Our system operates on a monthly subscription model, with pricing based on the number of vehicles.
We offer different package alternatives with map-based and non-map-based options suitable for vehicle capacity. You can choose the package that best fits your needs during the subscription process and start using the service.
User-based authorization and role definitions can be made within the system. Users can be granted project-based access rights, transaction and menu restrictions can be defined, and responsible persons can be assigned to relevant areas.
Authorization operations can be applied both at the user level and at the user-group level.
There is no limit on the number of users or projects in the system. Unlimited user and project definitions can be made according to your needs.
If there is an increase or decrease in the number of vehicles within your subscribed package, an upgrade or downgrade to another package can be carried out according to your needs.
The package change request must be sent to us by email from authorized management. The request is processed on the day it is submitted, and the necessary updates are completed.
After the system subscription is created, the training process begins. After the training is completed, our communication channels are shared with our customers.
Support service is provided via phone and the live support line within the system. When necessary, remote access to the relevant device is provided to offer on-site intervention support.
A 7-business-day demo option is offered so you can get to know our system more closely. During the demo period, you can experience the system's core features and get support at any point you need.
Our system has an infrastructure that can integrate with many GPS providers. Sending us the web service user information via the provider you currently use is sufficient to start the integration process.
After the account setup process is completed, a suitable date and time is scheduled based on mutual availability. Trainings can be conducted on-site (in person) or online, depending on the company's request.
The training process is shaped according to needs and usage scope, and is generally completed in 2 to 3 sessions. After the training, support service continues to be provided uninterrupted through the live support line and our other communication channels within the system.
Yes, special monitor screen/panel access can be defined for the companies, schools or customers you serve through the system.
Through these screens, the relevant institutions can log in with their own user information and carry out viewing and reporting operations within the scope of authority defined for them.
Customer Reviews
Towards the future together: shared experiences
Rate the vita TMS Student and Staff Transportation Management System...
★★★★★
“With vita, we started managing our operation processes end-to-end on a single platform. Thanks to shuttle planning, live vehicle tracking, historical route analyses and detailed reports, we can keep all movements in the field under control. Being able to compare planned and actual data has made a significant contribution to reducing operational errors and taking quick action.”
Tayfun Özer
Operations Manager
“We actively use the system in both our student and staff transportation activities. Being able to manage different operational structures through a single system has provided great convenience for us. Bringing planning, tracking and reporting processes together on a single platform increased operational order and made coordination between teams much more efficient.”
Emre Çiftçioğlu
Transportation Company Representative
“Managing student registration, contract and collection processes digitally through vita has provided great convenience. Parents can quickly complete online registration and payment transactions, and we can monitor the entire financial process live through the system. Thanks to current-account management and bulk notification features, our operational workload has decreased significantly.”
Betül Aydın
Student Affairs
“After we started using vita, we brought our shuttle management, timesheet and finance processes together in a single system. We can now automatically track many transactions that we previously carried out manually. Especially in accrual, attendance and invoicing processes, we both saved significant time and managed to reduce the error rate to a minimum.”
Mert Kızılay
Transportation Company Manager
“Our operational efficiency has visibly increased in the projects we run with vita. Thanks to single-point control of our projects, live monitoring of field operations and detailed analyses, we can provide our customers with faster, more organized and higher-quality service. It directly increased our customers' satisfaction while strengthening our confidence in our business processes.
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Ahmet Ertürk
Field Staff
“We can track supplier invoices, company pricing and accrual processes in detail through a single system. The fact that all financial data is reportable makes our month-end processes much faster and more controlled. Reporting has made a great contribution to making our cost management more transparent and sustainable.”
Hazal Ece Şen
Accounting
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