Your Staff Transport Operations from a Single Screen
Follow the shuttle service you buy with screens designed specifically for company managers.
ADVANTAGES
Measurable Efficiency and Transparent Management in Staff Shuttle Operations
Online Reconciliation
Actual shuttle movements and timesheet data are monitored on screen in real time, so reconciliation between the operations team and the supplier is handled quickly and without error.
Address-Based Transport Planning
The nearest stop and suitable shuttle information for a new employee's address is displayed on screen, so planning is completed quickly.
Vehicle Paperwork and Document Tracking
The validity periods of vehicle registration, insurance, inspection and driver documents are tracked on screen, so expiring paperwork is identified in advance.
Vehicle Arrival Times
The live position of the shuttle along the route and its estimated arrival time are monitored on screen, so the whole process is visible at a glance at the start of a shift.
All Features
Everything About Your Staff Shuttle Service, In Your Pocket
Which areas are served, and where is the nearest stop for a new employee?
End-to-End Shuttle Tracking with List, Map and Route Views
Shuttles can be reviewed in detail in list view, or routes followed together in map view. Plate, driver, stop and passenger information is easy to reach. Planned and actual occupancy data can be compared in the system; showing the planned route together with the actual route lets performance be analysed clearly.
Route efficiency can be measured through operational details such as total duration, distance and start and end points. Vehicle and driver documents can be viewed in the system, and expired documents or those needing renewal are easy to track. For new employees, an address search produces the most suitable stop and shuttle suggestions. Shuttle lists can be exported in Excel or PDF format, simplifying reporting and sharing.
How many vehicles are running, how many movements are made, is any vehicle late?
Vehicle Tracking, History and Operational Reporting
You can follow the vehicles belonging to your shuttle operator in real time in the system. Their live positions on the map, active service information and instant speed data are displayed, so the operation can be monitored more transparently and with more control.
Thanks to live data and boarding records, which shuttles the vehicles are running, their movements along the route and passenger boardings can all be viewed. Boardings made by card or recorded through vitaApp are followed so shuttle usage can be analysed clearly. The history and reporting area lets vehicle movements, distance covered, average and maximum speed be reviewed for a chosen date range. Site arrival and departure times, early or late departures and speeding events are reported, making the performance of the shuttle operator measurable.
Employee Management, Shuttle Usage and Stop Distances
Employee records can be viewed easily in list or map view. New employees can be defined, existing details updated and the records you need exported for use in operational processes. Which shuttle an employee uses, the time spent on board, the distance to the site and the most suitable boarding point can all be examined in detail.
Map view lets the walking distance to the pick-up and drop-off stop be analysed more clearly. Shuttle planning, stop suitability and employee access can therefore be assessed with control. Employees who will use the shuttle can create their own requests through a pre-registration link.
How much is each shuttle used? Review boarding, alighting and occupancy data easily.
Mobile Passenger Boarding System and Vehicle Occupancy Tracking
For a date range you select, you can view total passenger numbers for the staff shuttles and examine occupancy rates against vehicle capacity. This makes it clearer which shuttles are heavily used, where capacity is used efficiently and which points of the operation need adjustment. Boarding and alighting reports let you follow in detail when an employee boarded, when they got off and which shuttle they used.
Map view shows the distance between an employee's home and their boarding or alighting stop. This helps assess stop suitability, analyse walking distances and plan the staff shuttle experience accurately. Vehicle occupancy rates, total passenger numbers and boarding-alighting movements are reported on a single screen so performance is followed as a whole. Daily usage data and seasonal intensity analyses are therefore easier to manage.
What do passengers give feedback about? How are satisfaction processes managed?
Feedback Records, Satisfaction Surveys and All Other Processes
You can easily view the suggestions, complaints and feedback your employees create about the shuttle service. Incoming records are followed by date, status and subject, so it is clear which feedback is open, under review or closed. Explanations sent by the employee and any attached photos or files can be examined. Authorised users can answer the feedback from the same screen, follow the process and, if needed, forward the record to the shuttle operator.
Company users can also create a suggestion or complaint record for the shuttle operator. Alongside employees' requests, the organisation's own observations about service quality are therefore recorded and the whole communication process is managed in an orderly way. All suggestion, complaint and response processes can be reported, archived and closed; satisfaction, quality and improvement in the shuttle service become measurable.
How much has the shuttle operator earned? View timesheets and extra jobs.
Timesheets, Extra Jobs, Reconciliation and All Other Financial Processes
You can view the timesheet records of your shuttle operator for a date range you select — daily, weekly or monthly. Route movements and timesheet details by shuttle or by vehicle can be followed, making it easy to review which vehicle served which shuttles and on which dates. Extra job records can also be reported. A dated extra-job request can be created, its approval status followed and the price of the related job displayed.
The reconciliation process can be run mutually through the system. The shuttle timesheet, extra jobs, earnings items and payment information for the selected date range can be displayed for online reconciliation with the operator. Timesheet and reconciliation processes therefore become more transparent, traceable and orderly on a single platform. Service movements, extra jobs, approval processes and payment tracking are reported, creating a sound control mechanism for both the organisation and the shuttle operator.
Check periodic inspection processes and quality performance.
Inspection Records, Scoring and Compliance Tracking
The vehicle inspections carried out by the shuttle operator can be reviewed monthly in the system. Inspected vehicles, check dates and assessment results are shown on a single screen, so the compliance of the operator's vehicles with service standards is tracked regularly. The inspection scores created for each vehicle allow periodic performance to be compared. Assessments under headings such as cleanliness, safety equipment, document status, in-vehicle order, driver behaviour and shuttle suitability allow service quality to be analysed clearly.
Shortcomings found during an inspection can be recorded with explanations and images. Whether they were resolved, which vehicles have recurring issues and which checks are complete can be followed in the system. Monthly reports show per-vehicle score changes, the quality average across the operator and the areas needing improvement. The operator's performance therefore becomes measurable not only through operational data but also through regular inspection results.
Digital Control in Timesheet Processes
By digitalising shuttle movements it delivers transparent, controlled operations management in timesheet, earnings and reconciliation processes.
Route and Cost Optimisation
By making shuttle plans more efficient it delivers measurable savings in vehicle, distance and operating costs.
Digital Mobile Passenger Boarding
Track passenger movements in real time with QR and card boarding, and provide a controlled, reliable boarding experience in staff shuttle processes.
Advanced Support Modules
Additional Solutions That Add Value to Your Operations
Don't just manage your shuttle operations; strengthen your operational structure with additional solutions that make your processes controlled, measurable and sustainable. Follow many steps efficiently from one centre — from daily shuttle planning to passenger boarding tracking, from cost analysis to reconciliation.
You can reduce the time lost during operations while analysing vehicle use, occupancy rates and field processes clearly. These supporting solutions increase your operational visibility and help you build a planned, optimised and sustainable structure for your shuttle services.
Our Customer Stories
Digital, Efficient Shuttle Operations Through Real Use Cases
In shift-based staff transport, AI-supported route optimisation made shuttle planning more efficient, measurable and manageable.
By analysing occupancy, capacity and route data in fixed and shift-based shuttle processes, operations were managed more transparently, measurably and with more control.
vitaAPP Monitor is suitable for factories, holding companies, production plants, logistics firms, aviation companies, organised industrial zones and any organisation that manages staff shuttle operations and wants to follow shuttle management centrally. Its flexible structure adapts easily to different operational setups.
Yes. In vitaAPP Monitor, screen and data access can be customised by user type.
Permission levels appropriate to each area of responsibility can be defined for units such as human resources, operations, procurement and management.
Yes. Reports on shuttle operations can be exported in Excel and PDF formats.
Vehicle, driver, passenger, occupancy, boarding-alighting and operational data can be shared and archived easily in the required format.
Technical support requests can be sent quickly by phone, e-mail and live support channels. User requests are tracked throughout the process with regular updates, and quick responses are provided where needed.
Thanks to live support, users can report situations as they arise and receive help without disrupting their operations. The continuity of shuttle operations can therefore be managed in a more controlled and uninterrupted way.
No. vitaAPP Monitor is entirely web-based and requires no physical installation or additional hardware. It can be accessed securely from any device with an internet connection.
Yes. In vitaAPP Monitor, shuttle costs can be analysed by vehicle, route, department or passenger. Cost per person, average cost per movement, distance, duration and price data can all be reported.
With route-based fuel consumption, cost per kilometre and vehicle usage data, the lines that generate high costs and the areas for optimisation can be tracked clearly.
User Reviews
Into the future together: shared experiences
Review the vitaAPP Monitor Staff Shuttle Tracking and Information Display...
★★★★★
“With vita Monitor we started following our staff shuttle operations in detail on a single screen. With live vehicle positions, delay information, historical route analyses and comprehensive reports, we manage all our transport processes with control. Being able to compare planned and actual data has helped us reduce operational errors and act quickly.”
Ayşe Demir
Administrative Affairs Manager
“With vita Monitor we can compare the planned and actual movements of the shuttle vehicles in detail. Thanks to the live tracking screens we spot delays, route changes and operational deviations quickly and take the necessary action in time. Having all operational data on one platform has let us manage our processes efficiently.”
Murat Yıldız
Human Resources Manager
“Being able to follow our employees' shuttle processes in real time has brought operational advantages. Thanks to vehicle positions, service performance, route histories and reports we manage our processes effectively. Being able to watch the whole operation on one screen, particularly at shift start and end times, helps us respond quickly to any issues.”
Burak Çetin
Plant Manager
“We can follow our employees' shuttle usage and commuting through vita Monitor. Real-time access to current employee information, shuttle assignments and route data speeds up our processes while helping us respond quickly to employee requests. It has been particularly useful during periods with a lot of staff changes.”
Ece Şahin
Operations Director
“We can follow all the paperwork and document processes we need in shuttle operations centrally. We can see the current status of vehicle, driver and supplier documents and receive advance notice for documents approaching expiry. That lets us manage audit processes more safely while significantly reducing operational risk.”
Derya Çetin
Human Resources Director
“Being able to follow timesheet records and extra job requests on screen has helped our processes. We can view completed shuttles, additional runs and extra service data and review the records. Reaching the data we need on earnings and costs makes our control processes easier and has put our budget management on a sound footing.”
